Port Moresby | Officer – Receptionist

Papua New Guinea
June 20, 2024
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Deadline date:

Job Description

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The ideal candidate must have:

  • Minimum Grade 12 and above
  • Formal training in Secretary/Administration plus 3-5 years minimum experience in office duties
  • A minimum of 3 years’ field experience in a professional setting
  • Strong written and spoken Tok pisin and English 
  • Ability to communicate effectively across all levels
  • High level of computer literacy in MS Office applications and the ability to use integrated management systems, Word processing, PowerPoint presentations and Spread sheet applications
  • Demonstrated customer orientated approach by managing, monitoring & reporting
  • The ability to work with minimum supervision and under pressure
  • Strong team player

Key Responsibilities:

  • Managing the Front-End counter providing high level of customer service to employees, visitors and clients
  • Manage all internal and external telephone calls on multi-line phone systems
  • Handling queries and complaints via phone, email and general correspondence
  • Coordinating internal and external events as directed
  • Manage appointment bookings and meeting preparations including follow up with invitations and attendance records
  • Managing office inventory such as stationery, equipment and furniture
  • Assist to organise and monitor travel, accommodation and related amendments for personnel and stakeholders
  • Ensure document control & management process systems are applied to all incoming correspondence
  • Maintaining safety and hygiene standards of the reception area
  • Maintain a high level of health, safety and environment  awareness and comply with NPL Occupational Health & Safety Policy and all health rules and procedures

Application closes on the 30th of June 2024.